CRM – Why Does Your Business Need It

CRM – Why Does Your Business Need It

CRM seems to be the ‘in’ word these days. People generally talk about CRMs for their websites… but what exactly is a CRM?

Customer Relationship Management or CRM helps small or medium sized businesses handle their operational challenges such as a reduced number of customers, decline in sales, and mismanagement between customers and salespeople of the organizations.

Companies that provide CRM services proudly narrate hundreds of wondrous stories on how their clients acquired success or regained their position in the market with the help of their services. The websites of these companies are overloaded with success stories and testimonials written by business owners explaining how their ventures were transformed by using CRM as a source of providing consumer satisfaction. Yes, CRM is used to increase profitability by providing real time responses, solving issues of customers, and by improving sales and productivity.

But Is This All Real?

Do you think CRM is capable of doing all that or is it just another business fad? It’s for real! It can perform some miracles for your business, given the fact you know how to use it properly. Opting for CRM services is like buying a Porsche. You won’t automatically become a fabulous driver just because you have a fabulous car. But if you are a skilled driver and you have a Porsche, no one will be able to catch you on the road. Here are a few pointers on how to make use of a client tracking system effectively.

It’s About Client Management

CRM tools can be used to manage your client database. It allows you to get an inside view of who your clients are and what exactly they want from your organization. You can use this information to formulate better client management strategies that will ultimately lead to increased profitability. For instance, if you know that 70 percent of your clients are associated with the finance industry, you could hire people who know how the finance industry works as your salespeople. These new employees will be able to pitch proposals which are more relevant and inviting to your existing as well as potential customers.

Tracks Profitability

This amazing tool helps your accountants in drafting more accurate financial reports since it acts like a convenient bookkeeping system. With the help of ‘profitability tracking tool’ you’ll be able to track all your revenues, shipping costs, client returns, and product discounts. A simple yet skilfully organized bookkeeping system is exceedingly important for the growth of your venture.

Helps in Complying with Federal Regulations

With the help of a CRM, you’ll be able to automate certain business processes which were previously being handled manually by your organization. This is a great step forward, as it allows you to obey federal and state laws more stringently. With the help of this tool, you will no longer need to employ compliance analysts to keep a check on your company’s policies and processes. Make sure you have applied the right ‘settings’ for this CRM tool. You can use it to mark a high-risk client or to produce a legally sound document to deal with the client. With this particular tool, you’ll be able to steer away from any sort of legal trouble in a very cost-effective manner.

Formulates Sales Strategies

Since you are running a small sized business, losses are fatal for the future of your venture. In order to avoid losses, you need to identify your target customers carefully. If you’ll waste time targeting a wrong group of clients, you will be running towards a disaster. This CRM tool offers valuable suggestions on how to build compelling sales strategies that are in sync with the current market trends. You can also introduce amendments in your existing sales strategies with the help of this tool.

How This Works – Let’s assume your company manufactures sports equipment’s and you’ve noticed that baseball equipment’s manufactured by your company are high on demand while equipment’s required for ice hockey have no substantial buyers. With the help of the ‘sales strategy tool’ you can target baseball clubs and leagues more aggressively. Later on, the same tool can be used to pull back from the ice hockey sector.

Improves Customer Services

The ‘customer service improvement’ tool can be used to revamp customer service processes. This tool allows your customer care executives to resolve consumer queries more quickly and conclusively. For instance, you can track the complaints you have been receiving to analyse the most problematic set of products or services that your organization provides. This way, you can find out which area(s) of your organization needs improvement.

How to Use a CRM System for the Best Results

With the help of all the above-mentioned tools and applications, your business will acquire an operational superiority in a very small interval of time. These CRM tools will help your company in formulating strong customer outreach policies and programs that’ll boost your sales. But employ one such system, only after carefully analysing your organization’s nature, customer base, and operating processes. Also, once you are equipped with a powerful CRM system, follow these steps to get the most out of it.

  • Simplicity – Keep in the mind the size of your business while selecting a CRM program. Employing an overly complicated system will only make things difficult. Pick a system which can be easily understood by your employees and is easy to handle.
  • Make Sure It’s Not a Loner – A CRM system which is not capable of importing/exporting data from other CRM systems is not a good choice.
  • Train Your Employees – You need to make sure that your employees know how to use the system properly. Train them again and again till they master the intricacies. If they want to access the program from their phones or tablets, show them how to do that as well. Reward those employees who were able to use the system more productively.
  • Prepare Reports – You need to make sure that the reports you are generating with the help of your CRM system are updated and relevant.

Employ a reliable CRM program to boost your sales and to earn trust of your clients. Recent studies show that a fully utilized CRM can increase sales by more than 25 percent.